View Sped Manual entry on Amendments
Two amendment forms are available at any time you are making a change to a current IEP. An amendment is to be used during the regular IEP year. It is NOT to be used to replace an initial, annual or a 3 year reevaluation. Neither the start date nor the end date of the IEP should be changed when using an amendment.
There are two options for amending an IEP: an in-person meeting can be convened with the IEP team, or the case manager can contact the parent/guardian and get authorization to make changes to the IEP without holding a meeting. If a meeting is held, all team members in attendance will sign the signature part of the amendment form. No additional IEP cover page is required. If no meeting is held, the contact confirmation section of the amendment form must be completed to document when the parent was contacted. A district rep. must sign the form in either case, either as a meeting participant or to authorize the change without a meeting. Please ensure that the signature date matches the printed date on the amendment form. Written Notice is also required whenever an IEP is amended, essentially restating the changes to the IEP.
Each of the 4 change areas have a “Change” or “No change” box to check. You must check each of these boxes accordingly or it will come up as an error.
Examples of changes
Goals or Goals/Objectives: If you are changing a reading goal, you would enter “Reading” in the Description of Area Changed section and mention whether you are adding or deleting. You do not need to write out the goal on the amendment form, just print a corresponding goal page(s). You must also send the parent the goal printout showing the new goal(s).
Type and/or Amount of Service: Sample Justification: Student has moved from elementary to middle school. Math minutes will change from 45 to 60 min. per day to coordinate with the middle school class schedule. You must also attach the new summary of services page.
Please be very careful about changing this without a meeting. LRE is a big deal. You must complete the current and new LRE sections and the justification. One example may be the move from preschool to kindergarten- which may be a move from self-contained to pull-out services.
Extended School Year (ESY Example: Student did not show a significant regression in his reading skills as measured by the CBM reading probes before and after Christmas and Spring vacations. It is no longer necessary to provide an Extended School Year program. Please remember you DO NOT need to have ESY marked on IEPs for students to participate in the regular school district summer school! Please do not mark ESY on an IEP unless the student meets state criteria for ESY. You must explain the reason for adding or dropping extended school year services. ESY is an annual determination, and decisions should be made between January and April for the upcoming summer session, once the team has had adequate time to collect data to justify the need for ESY.
Other has been added to the amendment form. Any other changes to the IEP that do not fit in the above categories should be documented here.
If an IEP does have an amendment, the date(s) of any amendment will appear on the IEP info layout alerting you to the fact the current IEP has been amended.
Whether or not a meeting is held, the original amendment form still must be signed and sent to central office. Please ensure that the signature date(s) match the printed date on the amendment form.