Reports Menu – Individual Reports – Psychologists – SpEd Teachers – Other Service Providers – Related Service Providers
Individual Evaluation Reports Menu
From this menu, click “View” to read a report already written or to write a new report. Report 1 is reserved for school psychologists.
Individual Evaluation Reports
All reports consist of 9 fields:
- Evaluator is the name of the person(s) writing the report.
- Date is the date the report is completed.
- Purpose describes how the evaluation relates to the concerns in the referral or reevaluation.
- Procedures/Instruments describe what tools/techniques were used FOR the evaluation.
- Results describe the findings of the evaluation.
- Significance of Findings describes how assessment information demonstrates educational needs – i.e. strengths, weaknesses, discrepancy and instructional impact.
- Summary and Conclusions describes how the evaluation data and assessment information come together to answer the question of qualification, eligibility, program, and options to address student needs.
**Be sure to check the Yellow box when you have completed your report.**
Use the “Clear Entire Report” button to clear the contents of all fields allowing for re-use of this individual report. When doing a 3 year re-eval, the old report should be cleared. There should only be one SLP report, one OT report, etc. for each student. The case manager must clear any old individual evaluation for services a student no longer receives (i.e. speech or other related services that have been discontinued). If there is information in the old report that you want to retain, copy that information and place it in the new report.
Different report writers have different responsibilities. See below for clarification:
Psychologists
Data from “Summary and Conclusion” section of the Individual Evaluation Report 1 will be posted in the Evaluation Summary and Eligibility Report (ESER). This section must include:
- Summary of test results
- Area(s) of eligibility, if Specific Learning Disability
- Transportation needs, if any
- Behavior Concerns, if any
- Environmental, cultural and economic issues, if important to eligibility
- Language (Primary) issues, if important to eligibility
Special Education Teachers
Data from “Results” section (reports 2 through 5) will be the part posted in the Evaluation Summary and Eligibility Report.
LD STUDENTS – SPECIAL EDUCATION TEACHERS DO NOT NEED TO COMPLETE AN INDIVIDUAL EVALUATION REPORT
Special Education Teachers do need to fill out the “Relevant Behavior/Related to Functioning” and “Medical Findings” fields in the Specific Learning Disability Section. All other LD fields are the responsibility of the school psychologist.
FOR ALL STUDENTS NOT REFERRED AS LEARNING DIASABLED:
All Special Education Teacher information gathered should be in one report. This may include achievement test results, classroom observations, etc.
Any third party reports that provide relevant information should be briefly summarized and NOT entered in their entirety. However, any third party reports or out-of-district reports should be photocopied and hard copies should be submitted to District Office for inclusion in the student’s master file.
Other Service Providers
Data from the “Results” section of Individual Reports will be automatically cross-posted in the Evaluation Summary and Eligibility Report. A statement of eligibility and/or needs of service must be included in the results section.
Other Related Service Providers and their Reports
When a 3 year re-evaluation occurs and a subsequent report such as OT, PT, speech, etc., is written the old report must be REMOVED and replaced with the new report. There should not be two related service reports of the same type.