IDEA requires that the district provide the parent with Written Notice any time the district proposes or refuses to initiate or change the identification, evaluation, placement or IEP.
- Any change proposed to an IEP or any proposal of evaluation or eligibility requires a
- Written Notice
- **Note: When in doubt, ask your Program Coordinator
- Written Notice reflects the action that will occur following the meeting, not what will occur at the meeting
- Date of the meeting should be the same as the Written Notice
- Written Notice
Sections of the Written Notice:
1. Description and explanation of proposed / refused action
- Future oriented.
- Answers the question, what will happen tomorrow and beyond?
Examples:
- IEP will be implemented as written
- Assessments will be conducted (then list the assessments)
- Behavior plan will be implemented as written and data collected
Non-examples:
- Team met to discuss IEP
- Annual IEP due
- Review 3 year reevaluation and annual IEP
2. Reason for proposed or refused action
- Must explain why we (KPBSD) are moving forward with or are refusing the proposed changes:
Examples:
- As written, the IEP dated _____ will provide the student with a free and appropriate education in the least restrictive environment.
- IEP team held pre-evaluation meeting and determined assessments listed will be necessary to determine eligibility and program.
Non-examples:
- Annual IEP review is due
- Annual review of IEP as required by law
- 3 year reevaluation due
3. Description of evaluation procedure, test, record or report used in deciding to propose or refuse action:
- List specifics where possible:
- Recent / current evaluation procedures used/conducted
- Recent / current IEP documents
- Recent progress notes
- Reports cards
- Service provider reports
- Classroom based assessments
- Parent input
- Team member input, etc.
4. Description of other options considered, if any, and the reason for rejecting them:
- This is a VERY important section of the Written Notice, especially when a team member disagrees with something and the team works out an alternative. ANYthing that is discussed, but rejected needs to be documented. For example, a parent wants the student to have a 1:1 aide, but the team discusses and determines that an aide in the general ed classroom who may be working with up to 4 students is more appropriate to continue to support the student’s independence. This section might state “1:1 aide was considered and rejected at this time due to….”
5. Other factors which are relevant to the proposal or refusal:
This section can document that the parent was mailed a copy of the Notice of Procedural Safeguards if the parent was unable to attend the meeting. It is where the really important information related to the proposal or refusal goes that doesn’t fit in one of the other sections.
- Don’t forget to pull the drop down menu and choose what the “Parent and team agree to.”
See appendix for matrix of when Written Notice needs to be provided to parents.