School Files: School files must be kept and maintained by building staff. Transfer of school files between teachers for relocation purposes or otherwise is the responsibility of each individual teacher and therapist. Files should be purged to the minimum requirements before transferring to another teacher / therapist unless communication with receiving teacher / therapist indicates otherwise. School files must be kept confidential and locked with access lists and logs posted.
Required Minimum Contents:
1. Copy of current IEP
2. Copy of most recent ESER
3. Copies of most recent Individual Evaluation reports
4. Copies of invitation(s) for most recent IEP
5. Copies of Written Notices since last IEP meeting
6. Copy of consent for Initial Placement
7. Copies of progress reports since last IEP
Record Requests: When a request for special education records comes directly to the school, the school should send that request to the Pupil Services department at District Office. The compliance secretaries will forward records to the appropriate people.
If a new student enrolls at a school from out of district, the school’s secretary should always request a special education file along with the cumulative file, even if the parent does not indicate that a student has a special education record. If the school is unable to get records from a district, the compliance secretaries at Pupil Services can be contacted for assistance.