Parents Couldn’t Make it to the Meeting? Follow Up!

You’ve emailed a student’s parents about an upcoming IEP meeting. You’ve left voicemail messages and sent invitations by regular and certified mail. You’ve visited the parents’ home in an attempt to speak to them in person. Still the parents do not attend the meeting. Take steps to address the parents’ concerns about the student’s proposed services and placement to ensure their participation in the development of the program.

bullet-point-image-7 Document all contacts with parents. IDEA regulations require districts to keep records of all telephone calls, correspondence, and home visits made to arrange an IEP meeting at a mutually agreeable time and place. This is why completing the meeting contact information section of our KPBSD meeting invitations is required.

bullet-point-image-7 Let parents know about alternate means of participation. Some parents may not be aware that they may participate in IEP meetings by phone or by other means. Including this information in your contacts with parents may influence their participation.

bullet-point-image-7 Take steps to follow up. In addition to sending parents prior written notice of the student’s program and placement, the district should provide contact information for employees who can address the parents’ concerns about the program. The district should follow up with the parents to make sure they received the notice and to ask about any concerns the parents might have.

-November 13, 2013.  Slater, Amy E., Esq., LRP Specialedconnection.com.

 

September 2013 FAQs

FAQs

Q: I don’t understand minutes in and minutes out of regular ed on the summary of services page. Help!

A: Students may receive special education services in the general education or special education classroom or a combination of the two. In order to appropriately determine a student’s LRE, the amount of time that a student participates with his or her non-disabled peers must be determined. If a student has 50 minutes of Reading in the IEP and has 20 minutes of that time in the general ed classroom and is pulled out  to special ed for the other 30 minutes, then 20 minutes goes in the Minutes IN and 30 minutes goes in Minutes OUT on the reading section of the summary of services.

Q: Which day is the first day of an evaluation timeline?

T: The timeline begins on the date that the district (school) received the consent. If at a meeting, the date the parent signs and dates the consent to evaluate is the first day of the timeline. If the parent did not sign the consent at a meeting and returned it to you at a later date the first day is the day the school received it. Either way, write the received date at the bottom of the consent form and include that date in the database for documentation.

Q: What does that Red M mean again?

A: The Red M signifies that a meeting was held at least 3 weeks ago and Pupil Services has not received the original paperwork from the meeting OR Pupil Services has received some paperwork but some paperwork is missing. Original paperwork is due to Pupil Services and a copy of the paperwork is due to parents within 3 weeks of the date of the meeting.

Q: I usually send paperwork home to parents at the same time I send it to district office. It is embarrassing to have to contact the parent to correct mistakes found by district office. What can I do?

A: The hard copy of the IEP is the legal document that the school is to follow and is the educational record for both the district and the parent. Therefore, that document must not only reflect the decisions made by the team for the student, but must reflect our best work as school district employees. Always print out the IEP and proofread it. You may consider asking a colleague to proofread it for you. You may contact Pupil Services secretaries or your program coordinator prior to printing and sending the document anywhere, and we will be happy to proofread it for you! Proofreading should be for typos as well as for content inconsistencies or errors.

Q: What should I write in the PLAAFP under “Parent comments/ concerns…”?

A: This section of the PLAAFP is for the parents’ words regarding their children. This should be what parents say they want for their child. Some examples include: “Parents work with Johnny at home. They are concerned that he takes 3 hours to complete his homework,” or “Johnny’s parents were not able to attend the meeting. When setting up the meeting, Johnny’s parents expressed they would like the team to discuss accommodations to allow him to be successful in his general ed math class.”

Some non-examples include: “Parents did not attend the IEP meeting” or “None at this time.”

 

What is FAPE?

FAPE is broadly defined in the IDEA as special education and related services that:

1. Are provided at public expense, under public supervision and direction, and without charge,

2. Meet the standards of the SEA,

3. Include an appropriate preschool, elementary school, or secondary school education in the state involved,

4. Are provided in conformity with an IEP.

 

The contours of an appropriate education must be decided on a case-by-case basis, in light of an individualized consideration of the unique needs of each eligible student. FAPE must be available to all children with disabilities residing in a state between the ages of 3 and 21, including children with disabilities who have been suspended or expelled from school.

‘Cadillac vs. Chevrolet’ analogy:  According to a well-worn analogy from the 6th U.S. Circuit Court of Appeals, FAPE does not require a “Cadillac,” but it does require a “Chevrolet.” In other words, school districts are not required to maximize the potential of children with disabilities. Furthermore, districts need not cater to a parent’s preference and place the student in what the parent considers the “better” placement.

The Supreme Court made it clear that the IDEA does not require the best possible education. Referring to the minimal level of benefits that an appropriate educational program must confer, the Supreme Court termed the state’s obligation as being the provision of a “basic floor of opportunity.”  The Supreme Court recognized that the IDEA is a floor of educational opportunity, not a ceiling. A state, however, may adopt a more demanding standard of appropriateness than the IDEA.

A district’s obligation to provide FAPE to a student with a disability is satisfied when the district provides the student with the personalized educational program necessary to allow the child to derive an educational benefit from that instruction.

Generally, it is not advisable for school districts to include non mandatory items in an IEP. An IEP is a document with legal, as well as educational, significance. Injection of superfluous information should be minimized. Moreover, when the “extra” items included in the IEP are programming or related services that are not required for FAPE, inclusion of the items may be not only superfluous, but also ultimately prejudicial to the school district. For example, a district may include in an IEP programming or related services that exceed the obligation to provide FAPE in order to be responsive to or settle a disagreement with parents. The potential for prejudice arises from the fact that inclusion of a particular service in an IEP may create an obligation to provide that service throughout the period covered by the IEP, regardless of whether it is necessary for FAPE.

Achievement of passing grades and advancing from grade to grade in a general education classroom is not necessarily an indication that the student is receiving FAPE under the IDEA. According to the 4th Circuit, an evaluation of the student’s circumstances as a whole is still required.

Excerpted from  Special Ed eConnection newsletter from LRP

 

Cover Page Reminders – Secondary Transition

The IEP cover page has a section for parents to give consent for transition agencies to attend a student’s IEP meeting. Here are some additional guidelines that will hopefully be helpful.

1. If the student is a junior, DVR must be considered for participation in IEP meetings.

2. If, after careful consideration, no transition agencies are appropriate, there should not be a signature on the parent signature line. Instead write “Not appropriate for this meeting.”  Be sure to consider participation annually.


IEP Cover

 

Ask any non-KPBSD representative present at the meeting to write the name of their agency/company on the line next to their signature or next to the word “other” under their signature line.

IEP Cover2

 

Call your friendly neighborhood Pupil Services if you have any questions!!

Changes to Initial Consent for Sped Services Form

The form for “Parent Consent for Special Education Services” has been revised in the database.  These revisions have been made to align with the sample form in the state handbook.

Checkboxes have been added to designate whether a parent does or does not give consent for special education services.  Parents should be signing this consent form at any initial eligibility meeting where the child meets the criteria to qualify for special education services.   This form should be signed after the eligibility meeting, but before the initial IEP is developed. If the child qualifies for special education, but the parents do not give consent for services, the team does not need to develop an IEP.

The changes to this form were made to make it clear that the parents are giving consent for the provision of special education services—not consent for a particular program or type of services.  Those details will be worked out by the IEP team, if and when the parent gives consent for the student to participate in special education.

See the New “Parent Consent for Special Education Services” form here