Changes to Sped Main Screen – Highlighting Referrals at 45 Days

October 30th, 2012  

The main screen on the special ed database will now highlight students who have been in the special ed referral process for 45 days or more.  The timeline in KPBSD is 75 calendar days from the date that consent to evaluate is obtained, to the date that the ESER and IEP must be complete.

Keep in mind that the date consent is signed, counts as the first day in the 75 day count—even if the consent form is signed at 5:00 pm

Snapshot of student list on main page of IEP database

 

 

 

 

 

 

 

 

 

This is meant to give case managers a heads up as the 75-day deadline approaches, to ensure that you have plenty of time to get a date set for your ESER/IEP meeting and complete the process within the required time frame.

The system will also highlight referrals who are missing either of the consent dates on the “Referral Info” screen.  If one of your students is highlighted, and you feel you are still under 45 days, please double check to make sure that both consent dates have been entered into the database (see below).

Snapshot of Consent dates in IEP database

Transition IEP Cover Page – Consent for Outside Agency Participation

October 1st, 2012  

The following text has been added to the IEP cover page for transition age students:

The district must obtain parental consent regarding transition agency participation. (Checkbox) I give my consent for the following agenc(ies) to participate. (Checkbox) I do not give my consent for the following transition agenc(ies) to participate.

At  Friday’s transition training, the question came up as to how to document consent for students with more than one outside agency involved in the transition process. In some instances the family may wish to include one agency and not another. This new text will allow case managers to document which agencies the parent gives consent for participation, and which (if any) the parent does not provide consent for.

The text below has also been added to the printed meeting invite for transition age students:

Note: Districts must invite transition agenc(ies), as appropriate, if a student is at transition age. Please notify your child's case manager as soon as possible if you do not wish for the transition agency to participate in the meeting.

 

 

Please keep in mind that if an outside agency is included in a student’s transition plan, that agency should be invited to participate in the IEP meeting and must be included on the meeting invite. If the parent (or 18 y.o. student) chooses not to give consent for agency participation, we have met our obligation by inviting the agency.  Either way, the parent (student) needs to sign the consent section of the IEP cover page to indicate that they do or do not give consent.  Please use caution when including outside agencies as the provider for transition services if/when those agencies are not active participants in the IEP meeting.

 

Change to Meeting Invites in Database

August 10th, 2012  

Those of you who are back to work already may have noticed a change to the Meeting Invites section of the Sped Database.

We have gotten rid of the “Name” fields in the database, and are requiring only the positions of those invited to the meeting.  This will hopefully help to eliminate situations where case managers must excuse staff members who were invited to a meeting, but unable to attend and subsequently send a counterpart in their place (ex. principals and vice principals).

This does not eliminate the need to excuse members who were not able to attend, and no one else attended to fill that role.

Please remember that Administrators, GenEd Teachers, and SpEd teachers CANNOT be excused from an IEP or ESER meeting.  

Snapshot of data entry screen for meeting invites