In the days of everyone being too busy to even sit down, we are holding more and more school meetings with team members participating via telephone or video.
It is incumbent on all members of the meeting, but especially the facilitator and administrator, to ensure that phone participants feel included in the meeting. Here are some things to do:
Introduce all members at the beginning of the meeting and any new
person as they enter the meeting,
When you speak to the participant on the phone, identify yourself, and
Check in periodically, at least every 10 – 15 minutes, to make sure the
connection is still working, provide the phone participant an opportunity
to provide information, etc.