Print Menu – General – Referrals – IEPs – Blank Forms – Cover Page Date Verification
Print Menu
Printing of ALL SPED documents is done by clicking on the “Print” tab. This takes you to a screen listing all documents to be printed. To print, check the box(es) of any document(s) needed (multiple boxes may be checked). After checking the box of documents to be printed, click on the button : 
(click here for instructions on How to Change Your Printer in FileMaker.)
To print items in Draft Mode, click the box above the print button. This will print the selected sections of the IEP with the word DRAFT in grey across the background of each page.
All forms in the first three groups will print with all relevant demographic data (name, Kcast ID, dates, etc) on the document. Forms in group 4 (Blank Forms) will not have any demographic information present. (IMPORTANT: If you use these blank forms, you MUST fill in the dates, names, and student ID. Please use blank forms only when absolutely necessary and be sure to enter any information gathered on those forms into the database once they are complete.)
The documents to be printed are clustered in 4 main groups.
General
Meeting Invitations: After entering data in the Meeting Invitations entry form, select which Meeting Invitation(s) you wish to print.
Student Invitation to Transition Meeting: Any student with transition planning in their IEP must be invited to the IEP meeting using this form. Any student 16 or older, or any student turning 16 during the time covered by the IEP being developed, must be invited.
Written Notice (1-5) prints each of the Written Notices. Be sure a date has been entered on the Written Notice entry screen before printing.
Referrals
Referral/Health Report is the initial form needed for a referral. It includes the health evaluation the nurse needs to fill out. (Note: This form does not need to be completed at a re-evaluation. In those instances, use the Nurse’s 3-Yr Re-eval Screening Form found in the “IEPs” section of the print menu.)
The “Consent for Evaluation” when checked will automatically print “Description of Tests” as well. Any time “Consent for Evaluation” is sent to parents, the “Description of Tests” should be sent also. The consent to evaluate form must be signed by parents and returned before any testing of the student may begin. Once received the original signed form needs to be sent to SPED DO.
Authorization for Information (see Authorization to Obtain Information for further information).
Student Observation is a form to record observations done on a student. This form must be completed for any student being evaluated for Specific Learning Disability. Be sure to date this form and submit to SPED DO for filing.
Individual Evaluation Reports (1-6) are the evaluations done by various individuals regarding their findings on the student.
Evaluation Summary/Eligibility Report (also known as the ESER) is the complete report on the eligibility of the student. The evaluation summary date must be the same as the date of the signatures on the form. To change this date, go to the evaluation summary data entry page; the date is the box in the upper left corner of the page. This form needs to be completed for all students undergoing a referral regardless of whether or not the student qualified or did not qualify.
ESER Signature Page allows you to print the signature page only of the Evaluation Summary/ Eligibility report.
ESER Needs and Recommendations allows you to print the Needs and Recommendations section only of the Evaluation Summary/ Eligibility Report.
Parent Consent for Initial Placement is the form parents need to sign after a referral has determined the student eligible for Special Services. NO services can be given until this document has been signed.
Parent Consent for Temporary Placement is a form signed by parents when a student transfers from an out of district school and parents have stated the student had previously received Special Services at their former school. This consent form is used only until the out of district IEP is accepted or a new referral or IEP is developed. Parents of transfer students within Alaska must sign a new Parent Consent for Initial Placement, if one was not received from the previous district.All out-of-state transfers must sign a new Parent Consent for Initial Placement on the KPBSD form.
**Alaska State SPED Handbook regulations regarding Transfers: When a child who has a current IEP moves into a new district, the district must decide whether to accept the evaluation report and eligibility established by the sending district and the existing IEP. If the district decides to reject the eligibility and the existing IEP, an IEP Team meeting must be held to initiate a reevaluation.
If the district decides to develop a new IEP, the district may provide interim services and an interim placement if agreed to by the parties. If agreement cannot be reached, the district must implement the current IEP to the extent possible until a new one is developed. The new district does not need to conduct a new IEP meeting if the current IEP is available, the parents agree with it, and the district finds it appropriate. If the current IEP is not available or either party believes it is not appropriate, the new district must develop a new IEP within a short time, normally one week.
Notice of Confidential File is a form to be placed in the student regular cumulative file at the school site for any student having another file in the Special Services confidential file cabinet at the school site.
Pre-evaluation Planner is a form used at a pre-evaluation meeting to organize the evaluations needed and who will be responsible for those evaluations. This form needs to be sent to SPED CO.
IEPs
Signature Cover Page is a form needed at any IEP meeting. All attendees should sign this form. It does not mean all attendees agree with the IEP, but does reflect who was in attendance at the IEP meeting.
NOTE: Please make sure you change the IEP start date and type of review (initial, annual, 3 year, transfer) before printing the cover page. This date is changed on the IEP Info screen in the database. This is a very common error. Incorrect dates or meeting type on the cover page will result in the case manager needing to get a new signature page signed by all meeting participants.
Before printing this page, a window will appear asking you to double check all of the meeting and expiration dates. Any needed corrections can be made directly on that screen.
IEP (All) is the complete IEP. This includes all IEP pages and the Additional Comments page. It does not include the goals and objectives.
Print Selected IEP Pages (see How to Preview and Print Individual Pages for more information)
Pages 1 through 10 may be selected for individual printing.
Goals and Objectives are all the goals and objectives assigned to a student including the Alaskan standard to which the goals and objectives relate. A new page is started each time a new Alaskan standard is used. Once again this is an all or nothing print. (See the Goals/Objectives section of this handbook for information about printing goals for individual standards).
Goals/Objectives Report is the progress on all goals and objectives assigned to a student including the Alaskan standard to which the goals and objectives relate plus the Progress portion and narrative portion for each goal and objective. A new page is started each time a new Alaskan standard is used. Once again this is an all or nothing print. (See pg 47 for information about printing progress for individual standards).
***NOTE–For the Goals and Objectives Report to print, a date MUST be entered on the Print menu screen (see below):
If left blank, you have an option to enter any date or automatically enter today’s date.
ESY Goals and Objectives Report selects only those Goals or Goals with Objectives that have been designated for Extended School Year.
***IMPORTANT–The only progress report that MUST be sent to SPED DO is the final progress report, completed just before an Annual or 3-Yr IEP Review. Quarterly reports do not need to be submitted to Central Office.
Additional Comments Page: Any data entered in the additional comments section will be printed here.
IEP Amendment 1: Prints Amendment 1
IEP Amendment 2: Prints Amendment 2
Manifestation Determination Worksheet is a form to develop a manifestation determination. The form MUST be sent to SPED CO. A meeting invite and Written Notice should also accompany this form.
Nurse’s 3 yr Re-Eval Screening Form: This is an abbreviated nurse’s form to be used for vision and hearing screenings with 3 yr re-evaluations.
Program Exit Form: Students graduating with a diploma or upon reaching age 22 require exit information.
Notice of Access and Record of Inspection are forms to be attached to the student’s confidential file at the school site.
Alternate Assessment Criteria: Form to be completed annually with IEP for students on Alternate Assessment.
Request for Special Transportation: This form must be completed for students who require special transportation services.
COSF Entry Form/COSF Exit Form: The Child Outcomes Survey Form must be completed for students who begin receiving special education services before the age of 5 ½. Exit forms are completed when a child turns 6 or is found no longer eligible to receive special ed services. (Read more about COSFs here.)
Sped Revocation Letter: This form must be completed whenever a parent/guardian wishes to revoke their consent for special education services. Written Notice and a letter from the parent(s) in their own words must also accompany this form.
Functional Behavior Assessment (FBA): An FBA must be completed if the IEP team determines that a student’s behavior is interfering with his or her learning or that of other students, or if a Manifestation Determination reveals behavioral needs.
Blank Forms
Most documents in this category are identical to their counterparts in the first three categories minus any demographic data. While these blank forms may be used, it is critically important that ALL pertinent identifying data be entered manually.
IEP Check List: The IEP Check List is a list of all required paperwork that must be turned into SPED DO for each type of IEP review—Initial, Annual, 3-Year, Exit and Amendment. It is helpful to print a copy of the checklist and include it with each set of IEP paperwork that is submitted to Central Office.
Transfer/Exit Check List: This is a list of required paperwork that applies specifically to students who transfer into KPBSD, or for students who are exited from special education other than at a 3-year review.
Cover Page Date Verification
When choosing to print an ESER, IEP cover Page, or the IEP itself you will first see the following page:
It is critically important that you review the 4 fields highlighted in yellow BEFORE proceeding with printing. These four fields are the most commonly printed with errors. The state auditors were insistent that we not use “white out”, “cross out” or “in any way alter” these fields after printing. Any corrections that are needed can be made directly on this screen, without having to go back into the IEP or ESER to make a correction. The alternative may be to reconvene the team and have all parties sign a corrected cover page. To avoid this kind of nightmare scenario PLEASE take a few seconds to verify the correctness of these fields before printing.